The VS Games 2018 Steering Committee invites proposals for the Workshop Program to be held along with the technical conference. VS Games 2018 workshops will provide a meeting for presenting novel ideas in a less formal and possibly more focused way than the conference itself. Their aim is to stimulate and facilitate active exchange, interaction, and comparison of approaches, methods, and ideas related to specific topics, both theoretical and applied, in the general area of Virtual Worlds and Serious Games. Members of all areas of the Virtual Worlds and Games communities are invited to submit workshop proposals for review. Workshops on global challenges, applications or on new and emerging topics are particularly encouraged. Workshops can vary in length, but most will be half a day in duration. If desired by the organizers, workshop proceedings can be published through IEEE Xplore. Attendance of workshops will be included in the registration fee for the main VS Games 2018 conference.
- Workshop proposal submission deadline: February 1st, 2018
- Workshop acceptance notification: February 15th, 2018
- CfP submission deadline to VS Games 2018: March 15th, 2018
- Workshop paper submission deadline: June 11th, 2018
- Workshop paper acceptance notification: June 25th, 2018
- Camera-ready papers due: July 2nd, 2018
- Workshop notes submission to WS chairs: July 16th, 2018
- Workshops date: September 7th, 2018
Requirements for Submission
Proposals for workshops should be separated in two parts. The first part should be organized as preliminary call for papers or call for participation, depending on the intended format of the workshop, with a maximum of two pages and contain the following information:
- Title of the workshop.
- A brief technical description of the workshop, specifying the workshop goals, the technical issues that it will address, and the relevance of the workshop to the main conferences.
- Description of paper review process and acceptance standards in order to keep the workshop high in quality. Note that papers submitted to the workshop must be in the same format as the conference proceedings and may not be more than 6 pages in length.
- The names, affiliations, postal addresses, phone numbers, and email addresses of the proposed workshop organizing committee. This committee should consist of three or four people knowledgeable about the technical issues to be addressed. The organizing committee should include individuals from multiple institutions.
- The primary email address for contacting the organizing committee.
- Expected duration of the workshop (half or full day).
- A brief description of the workshop format.
- List of potential program committee members (if applicable), including their title and affiliations.
- List of potential invited speakers, panelists, or disputants (if applicable).
The second part with a maximum of three pages should contain additional information not suitable for a Call for Papers, including:
- A discussion of why and to whom the workshop is of interest.
- Information about previous offerings of the proposed workshop: when and where it has been offered in the past, organizers names and affiliations, number of submissions, acceptances and registered attendees.
- An indication of the envisaged acceptance rate (if applicable).
- A description of the qualifications of the individual committee members with respect to organizing a VS Games 2018 workshop, including a list of workshops previously arranged by any members of the proposed organizing committee, if any.
- A list of places (mailing lists, web sites, journals, etc.) where the workshop is planned to be advertised.
All proposals should be submitted in PDF format by electronic mail to the VS Games 2018 Workshop Chair, as described below.
The selection of the workshops to be included in the final VS Games 2018 Workshop program will be based upon multiple factors, including:
- the scientific/technical interest of the topics,
- the quality of the proposal,
- complementarity with the conference topics,
- balance and distinctness of workshop topics, and
- the capacity of the conference workshop program.
Note that authors of proposals addressing similar and/or overlapping content areas and/or audiences may be requested to merge their proposals.
Responsibilities of Workshop Organizers
For all accepted proposals, VS Games 2018 will be responsible for:
- Providing publicity for the workshop series as a whole.
- Providing logistical support and a meeting place for the workshops.
- Together with the organizers, determining the workshop date and time.
- Arranging for publication of proceedings.
Workshop organizers will be responsible for the following:
- Setting up a web site for the workshop.
- Advertising the workshop (and the main VS Games 2018 conference), and issuing a call for papers and a call for participation.
- Collecting and evaluating submissions through peer review by a scientific program committee, notifying authors of acceptance or rejection on a timely basis, and ensuring a transparent and fair selection process. All workshop organizers commit themselves to adopt the deadlines set by the committee.
- Making the PDF of the whole workshop notes available to the workshop chair, as well as a list of audio-visual requirements and any special room requirements.
- Writing a 1-page organizers’ introduction for the workshop proceedings.
- Ensuring that the workshop organizers and the participants register for the main conference (at least one author must register for the paper to appear in the proceedings, one registered author may not be responsible for more than two papers).
VS Games 2018 reserves the right to cancel any workshop if the above responsibilities are not fulfilled.
Submissions and Inquiries
Workshop proposal submissions are not required to use a specific template, please adhere to the structure outlined above. Send your proposal as a PDF document as well as further inquiries to: